Josh Alexandre saw an opportunity to ease the burden of statutory compliance using automation.
Since the introduction of the Companies Act 71 in 2008 (“the Companies Act”), compliance remains a cumbersome and costly process for most business owners. With little to no enforcement on the matter, business owners and professionals continue to overlook company record-keeping until absolutely critical.
Josh Alexandre, founder and CEO of InfoDocs, saw an opportunity to ease the burden of statutory compliance by automating company secretarial requirements for South African companies. After teaching himself the basics of the Companies Act, he founded InfoDocs (est. 2017) in a little town called Port Alfred in the Eastern Cape. Over the course of the next three years, he and a small team of developers built a platform with the objective to become the “Xero of company secretarial”.
Since then, InfoDocs has grown significantly. The cloud-based platform now serves over 10,000 companies who use InfoDocs to store, maintain and compile their company records. Clients include established firms such as BVSA, The Tax Shop and DoughGetters, as well as many prominent group accountants and company secretaries such as King Price Insurance, Allan Gray and Moore South Africa. Their partners include Legalese, who help them draft their resolutions, and Intergreatme, who provide verified IDs through their integration with the Department of Home Affairs.
InfoDocs’ integration with the Companies and Intellectual Property Commission (“CIPC”) places them in a league of their own, allowing users to import registered, verifiable information and perform a growing number of CIPC transactions directly from the platform. This includes filing annual returns, making director changes and financial year changes, to name a few. Automating the drafting of supporting documents, such as resolutions, registers and share certificates, is among their key features, reducing the time and risk of manual input significantly.
The software does not stop there. It also features a number of helpful resources such as a B-BBEE level calculator (based on the company’s shareholder information), a public interest score calculator and a simple, accessible, question-based version of the CIPC compliance checklist.
InfoDocs makes reporting and capturing of shareholding records simple and straightforward for both small and large entities. The software supports a comprehensive list of share transactions and share class options, and provides industry-approved resolutions and statutory registers.
The application is designed to reduce complexity for both business owners and professionals. Companies Act requirements are embedded in each transaction and supporting document, reducing administrative time for company secretarial significantly. The software’s variety of third-party access options aids in collaboration, visibility and access to company records. Records can be created and maintained in the cloud and shared to either view or edit from a browser anywhere, at any time.
InfoDocs strives for accuracy, security, efficiency and transparency in every aspect of company secretarial, saving both professionals and business owners hours of time and money.
Click here to find out more about InfoDocs and sign up for a free trial today.